Supplier invoices, receipts and statements scanned into a searchable archive, with supplier, date, invoice number and totals extracted. Gold Coast and Brisbane businesses.
Paper invoices pile up in storerooms and bookkeepers' cupboards, and finding one means opening boxes. Scanned and indexed, the same invoice is a search away, by supplier, invoice number or date.
Our AI indexing reads each invoice and names the file from its contents, so you are not left with a folder of numbered scans.
Supplier name, invoice number, invoice date, total and tax read from each document and recorded against the file.
Scanned in the same batch and filed against the right period or supplier.
Matched to the invoice they belong to where a reference allows it.
Tax records need to stay complete, readable and available for the retention period that applies to you. We scan every page, check the output, and provide an audit report of every file we handled. Read how digital copies fit into tax record keeping in our guide for small business.
The decision to dispose of originals stays with you and your accountant. We quote return, storage or shredding with the job.
Loose invoices that feed through a scanner start from $100 per box of up to 2,000 A4 pages, with OCR included. Stapled, torn or faded paper is quoted after we see it. Prices are in AUD, excluding GST.
Yes, but faded thermal and fax paper needs slower scanning and per-page checking to stay readable, so it is quoted separately. Scanning them sooner is easier than later, because thermal paper keeps fading.
Businesses generally need to keep tax records for five years, and a digital copy must be complete and readable. Confirm with your accountant before authorising disposal. We can return, hold or securely shred the originals as you decide.
Where your system supports an import or API, yes. We extract the fields you need and agree the format with you. We confirm what is possible with your system during scoping.
Tell us roughly how many boxes and what is in them, and we will come back with a quote. Collection is quoted separately.