Personnel files, contracts, leave forms and payroll paperwork scanned and indexed by employee, with access agreed up front. Gold Coast and Brisbane employers.
Personnel files fill cabinets quickly and are needed at awkward moments, such as a payroll query or a dispute about a leave entitlement. Indexed by employee, a file is found in seconds and read by whoever has permission to see it.
We agree the indexing, access and delivery with you before processing begins. Explore our document handling process.
Contracts, offer letters, position descriptions and signed policies, indexed by employee.
Leave forms, timesheets, pay records and tax declarations, filed against the right person and period.
Archived files for people who have left, processed as a batch and kept apart from current staff.
Files can go to a SharePoint library with separate permissions, your HR system if it supports an import, or another destination with suitable access controls. We start with a sample so your HR lead can review the output and indexing before the archive is committed.
Whether originals are returned, held or securely shredded is your decision, and we quote it with the job. Check retention requirements before authorising disposal.
Employers generally need to keep employee pay and time records for seven years under Fair Work rules, and other HR records have their own periods. Confirm your obligations with your adviser, and keep the archive accessible for as long as it is required.
We agree who can see what before processing starts. Files can go into a SharePoint library with permissions separating HR from everyone else. Staff handling the physical documents are police checked.
Yes. We agree the reference, whether an employee number, name or both, and the dates and document types to capture, then test the indexing on a sample before the full job.
Archived staff files are a common reason for a first scan. They can be processed as one batch, indexed by employee and finish date, and delivered separately from current files.
Tell us roughly how many boxes and what is in them, and we will come back with a quote. Collection is quoted separately.